Summary of Key Points

This summary provides key points from our Privacy Notice, but you can find out more details about any of these topics by clicking the link following each key point or by using our table of contents below to find the section you are looking for.

What personal information do we process?

When you visit, use, or navigate our Services, we may process personal information depending on how you interact with us and the Services, the choices you make, and the products and features you use. Learn more about personal information you disclose to us.

Do we process any sensitive personal information?

Some of the information may be considered "special" or "sensitive" in certain jurisdictions, for example your racial or ethnic origins, sexual orientation, and religious beliefs. We do not process sensitive personal information.

Do we collect any information from third parties?

We do not collect any information from third parties.

How do we process your information?

We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law. We may also process your information for other purposes with your consent. We process your information only when we have a valid legal reason to do so. Learn more about how we process your information.

In what situations and with which types of parties do we share personal information?

We may share information in specific situations and with specific categories of third parties. Learn more about when and with whom we share your personal information.

How do we keep your information safe?

We have adequate organizational and technical processes and procedures in place to protect your personal information. However, no electronic transmission over the internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information. Learn more about how we keep your information safe.

What are your rights?

Depending on where you are located geographically, the applicable privacy law may mean you have certain rights regarding your personal information. Learn more about your privacy rights.

How do you exercise your rights?

The easiest way to exercise your rights is by visiting https://aiofficetoolkit.com/contact-us/, or by contacting us at support@aiofficetoolkit.com. We will consider and act upon any request in accordance with applicable data protection laws.

Want to learn more about what we do with any information we collect? Review the Privacy Notice in full.

Table of Contents

1. What Information Do We Collect?
2. How Do We Process Your Information?
3. What Legal Bases Do We Rely On to Process Your Personal Information?
4. When and With Whom Do We Share Your Personal Information?
5. Do We Use Cookies and Other Tracking Technologies?
6. Do We Offer Artificial Intelligence-Based Products?
7. Is Your Information Transferred Internationally?
8. How Long Do We Keep Your Information?
9. How Do We Keep Your Information Safe?
10. Do We Collect Information From Minors?
11. What Are Your Privacy Rights?
12. Controls for Do-Not-Track Features
13. Do United States Residents Have Specific Privacy Rights?
14. Do Other Regions Have Specific Privacy Rights?
15. Data Deletion Instructions
16. Microsoft Clarity
17. Do We Make Updates to This Notice?
18. How Can You Contact Us About This Notice?
19. How Can You Review, Update, or Delete the Data We Collect From You?

1. What Information Do We Collect?

Personal information you disclose to us

In Short: We collect personal information that you provide to us.

We collect personal information that you voluntarily provide to us when you express an interest in obtaining information about us or our products and Services, when you participate in activities on the Services, or otherwise when you contact us.

Personal Information Provided by You

The personal information that we collect depends on the context of your interactions with us and the Services, the choices you make, and the products and features you use. The personal information we collect may include the following:

• Names
• Phone numbers
• Email addresses
• Job titles
• Contact preferences

Sensitive Information

We do not process sensitive information.

All personal information that you provide to us must be true, complete, and accurate, and you must notify us of any changes to such personal information.

Information automatically collected

In Short: Some information — such as your Internet Protocol (IP) address and/or browser and device characteristics — is collected automatically when you visit our Services.

We automatically collect certain information when you visit, use, or navigate the Services. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Services, and other technical information. This information is primarily needed to maintain the security and operation of our Services, and for our internal analytics and reporting purposes.

Like many businesses, we also collect information through cookies and similar technologies. You can find out more about this in our Cookie Notice: https://www.aiofficetoolkit.com/cookie-policy.

2. How Do We Process Your Information?

In Short: We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law.

We process your personal information for a variety of reasons, depending on how you interact with our Services, including:

• To deliver and facilitate delivery of Services to the user
• To respond to user inquiries and offer support
• To send administrative information and updates
• To fulfill and manage your orders, payments, and other transactions related to the Services
• To generate a personal profile to better personalize the Services for you
• To email regarding your account or order
• To fulfill your other requests at your direction
• To diagnose and address technical problems and maintain safety
• To identify and prevent fraud
• To comply with legal obligations

3. What Legal Bases Do We Rely On to Process Your Personal Information?

In Short: We only process your personal information when we believe it is necessary and we have a valid legal reason (i.e., legal basis) to do so under applicable law, like with your consent, to comply with laws, to provide services to you, to protect your rights, or to fulfill our legitimate business interests.

If you are located in the EU or UK, this section applies to you.

The legal bases we rely on to process your personal information are:

• Consent. We may process your information when you have given us permission (i.e., consent) to use your personal information for a specific purpose. You can withdraw your consent at any time.
• Performance of a Contract. Where we have entered into a contract with you, we may process your personal information to fulfill the terms, conditions, and obligations under such contract.
• Legal Obligations. We may disclose your information where required to do so by law, such as to comply with a subpoena or similar legal obligation.
• Vital Interests. We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to any person's physical safety, rights, property, or safety.

4. When and With Whom Do We Share Your Personal Information?

In Short: We may share information in specific situations described in this section and/or with the following third parties.

We do not knowingly sell, trade, or rent your personal information to third parties. We only share your personal information in the following situations:

• By Law or to Protect Rights. If we believe the release of information about you is necessary to comply with the law, to protect the rights, property, and safety of ourselves or others.
• Third-Party Service Providers. We may share your information with vendors, consultants, and service providers who need access to your information to carry out work on our behalf.
• Business Transfers. If we are involved in a merger, bankruptcy, or acquisition of all or a portion of our business or assets, your information may be transferred as part of that transaction.

5. Do We Use Cookies and Other Tracking Technologies?

In Short: We may use cookies and other tracking technologies to collect and store your information.

We may use cookies and similar tracking technologies (like web beacons and pixels) to access or store information. Specific information about how we use such technologies and how you can refuse certain cookies is set out in our Cookie Notice: https://www.aiofficetoolkit.com/cookie-policy.

6. Do We Offer Artificial Intelligence-Based Products?

In Short: We offer products, features, or functionalities powered by artificial intelligence, machine learning, or similar technologies.

As part of our Services, we offer products, features, or functionalities powered by artificial intelligence (AI), machine learning, or similar technologies that allow us to:

• Process your files to automate tasks such as document organization, file naming, and categorization
• Extract information from documents and organize content based on patterns and rules
• Provide recommendations for file organization and workflow optimization

If you do not want us to process your personal information in this way, please opt out where available. Please note that opting out may affect the functionality of our Services.

7. Is Your Information Transferred Internationally?

In Short: We may transfer, store, and process your information in countries other than your country of residence.

Our servers may be located in different jurisdictions. If you are accessing our Services from outside the United States, please be aware that your information may be transferred to, stored in, and processed in the United States and other countries where our service providers and partners operate. These countries may not have data protection laws as comprehensive as those in your country of residence or origin.

By using our Services, you consent to the transfer of your personal information to countries outside your country of residence, which may have different data protection rules than your home country.

8. How Long Do We Keep Your Information?

In Short: We keep your information for as long as necessary to fulfill the purposes outlined in this Privacy Notice unless a longer retention period is required or permitted by law.

We will only keep your personal information for as long as it is necessary for the purposes set out in this Privacy Notice, unless a longer retention period is required or permitted by law (such as tax, accounting, or legal requirements). No purpose in this notice will require us keeping your personal information for longer than the period of time in which users have an account with us.

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

9. How Do We Keep Your Information Safe?

In Short: We aim to protect your personal information through a system of organizational and technical security measures.

We have implemented appropriate and reasonable technical and organizational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information.

If you have questions or concerns about the security of your personal information, please contact us at support@aiofficetoolkit.com.

10. Do We Collect Information From Minors?

In Short: We do not knowingly collect data from or market to children under 18 years of age.

We do not knowingly solicit information from or market to children under the age of 18. By using the Services, you represent and warrant that you are at least 18 years of age and possess the legal right and ability to enter into this agreement. If we learn that we have collected personal information from users under 18 years of age, we will deactivate the user account and take reasonable steps to promptly delete such data from our records.

11. What Are Your Privacy Rights?

In Short: In some regions, such as the European Economic Area (EEA), United Kingdom (UK), Switzerland, and Canada, you have rights that allow you greater access to and control over your personal information. You may be able to access, amend, or delete the personal information we have on you.

In some regions (like the EEA, UK, Switzerland, and Canada), you have certain rights under applicable data protection laws. These may include the right to:

• Request access to your personal information and to obtain information about how we use it
• Request correction of inaccurate data
• Request deletion of your data
• Request that we limit the use and processing of your personal information
• Object to our processing of your personal information
• Request portability of your personal information
• Withdraw consent

In certain circumstances, you may refuse to provide personal information to us, and we will not be able to provide you with our Services. Please note that we may still process your information as necessary to comply with our legal obligations or to establish, prepare for, or defend legal claims.

Account Information

If you would like to review, update, modify, or delete the information we have on file for your account, you can contact us at support@aiofficetoolkit.com. We will respond to your request in a timely manner in accordance with applicable laws.

12. Controls for Do-Not-Track Features

Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track ("DNT") feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. At this stage, no uniform technology standard for recognizing and implementing DNT signals has been finalized. As such, we do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online. If a standard for online tracking is adopted that we must follow in the future, we will inform you about that practice in a revised version of this Privacy Notice.

13. Do United States Residents Have Specific Privacy Rights?

In Short: If you are a resident of a US state, you are granted specific rights regarding access to your personal information.

What Information We Collect

Additional collection contexts

We may also collect other personal information outside of these categories when you interact with us in the context of:

• Receiving help through customer support
• Participation in surveys or contests
• Facilitation in delivery of Services and responding to inquiries

Retention (where applicable)

We will use and retain collected personal information as needed to provide the Services or for:

• Category B: as long as the user has an account with us

Will your information be shared with anyone else?

• We may disclose personal information with service providers under contracts designed to safeguard your data.
• We may use personal information for internal research and technological development. This is not considered "selling" of personal information.
• We have not disclosed, sold, or shared personal information to third parties for a business or commercial purpose in the preceding twelve (12) months.

Your Rights

You may have rights under certain US state data protection laws, including:

• Right to know whether we are processing your personal data
• Right to access your personal data
• Right to correct inaccuracies
• Right to request deletion
• Right to obtain a copy of data you previously shared
• Right to non-discrimination for exercising rights
• Right to opt out of the processing of your personal data if it is used for targeted advertising (or sharing as defined under California's privacy law), the sale of personal data, or profiling in furtherance of decisions that produce legal or similarly significant effects ("profiling") Right to opt out of targeted advertising/sharing, sale of personal data, or profiling (in certain cases)

Depending upon the state where you live, you may also have the following rights (as permitted by applicable law):

• Right to access the categories of personal data being processed (including under Minnesota law)
• Right to obtain a list of the categories of third parties to which we have disclosed personal data (including California, Delaware, and Maryland)
• Right to obtain a list of specific third parties to which we have disclosed personal data (including Minnesota and Oregon)
• Right to obtain a list of third parties to which we have sold personal data (including Connecticut)
• Right to review, understand, question, and (where applicable) correct profiling decisions (including Connecticut and Minnesota)
• Right to limit use and disclosure of sensitive personal data (including California)
• Right to opt out of collection of sensitive data and personal data collected through voice/facial recognition features (including Florida)

How to Exercise Your Rights

To exercise these rights, you can contact us by visiting https://aiofficetoolkit.com/contact-us/, by emailing us at support@aiofficetoolkit.com, or by referring to the contact details at the bottom of this document.

We will honor your opt-out preferences if you enact the Global Privacy Control (GPC) opt-out signal on your browser.

Under certain US state data protection laws, you can designate an authorized agent to make a request on your behalf. We may deny a request from an authorized agent that does not submit proof that they have been validly authorized to act on your behalf in accordance with applicable laws.

Request Verification

Upon receiving your request, we will need to verify your identity to determine you are the same person about whom we have the information in our system. We will only use personal information provided in your request to verify your identity or authority to make the request. However, if we cannot verify your identity from the information already maintained by us, we may request that you provide additional information for the purposes of verifying your identity and for security or fraud-prevention purposes.

If you submit the request through an authorized agent, we may need to collect additional information to verify your identity before processing your request and the agent will need to provide a written and signed permission from you to submit such request on your behalf.

Appeals

Under certain US state data protection laws, if we decline to take action regarding your request, you may appeal our decision by emailing us at support@aiofficetoolkit.com. We will inform you in writing of any action taken or not taken in response to the appeal, including a written explanation of the reasons for the decisions. If your appeal is denied, you may submit a complaint to your state attorney general.

California "Shine The Light" Law

California Civil Code Section 1798.83, also known as the "Shine The Light" law, permits our users who are California residents to request and obtain from us, once a year and free of charge, information about categories of personal information (if any) we disclosed to third parties for direct marketing purposes and the names and addresses of all third parties with which we shared personal information in the immediately preceding calendar year. If you are a California resident and would like to make such a request, please submit your request in writing to us by using the contact details provided in the section "HOW CAN YOU CONTACT US ABOUT THIS NOTICE?"

14. Do Other Regions Have Specific Privacy Rights?

In Short: You may have additional rights based on the country you reside in.

Australia and New Zealand

We collect and process your personal information under the obligations and conditions set by Australia's Privacy Act 1988 and New Zealand's Privacy Act 2020 (Privacy Act). This Privacy Notice satisfies the notice requirements defined in both Privacy Acts, in particular: what personal information we collect from you, from which sources, for which purposes, and other recipients of your personal information.

If you do not wish to provide the personal information necessary to fulfill their applicable purpose, it may affect our ability to provide our services, in particular:

• Offer you the products or services that you want
• Respond to or help with your requests

At any time, you have the right to request access to or correction of your personal information. You can make such a request by contacting us by using the contact details provided in the section "How Can You Review, Update, or Delete the Data We Collect From You?"

If you believe we are unlawfully processing your personal information, you have the right to submit a complaint about a breach of the Australian Privacy Principles to the Office of the Australian Information Commissioner and a breach of New Zealand's Privacy Principles to the Office of New Zealand Privacy Commissioner.

Republic of South Africa

At any time, you have the right to request access to or correction of your personal information. You can make such a request by contacting us by using the contact details provided in the section "How Can You Review, Update, or Delete the Data We Collect From You?"

If you are unsatisfied with the manner in which we address any complaint with regard to our processing of personal information, you can contact the office of the regulator, the details of which are:

• The Information Regulator (South Africa)
• General enquiries: enquiries@inforegulator.org.za
• Complaints (complete POPIA/PAIA form 5): PAIAComplaints@inforegulator.org.za & POPIAComplaints@inforegulator.org.za

15. Data Deletion Instructions

If you wish to delete your data associated with AI Office Toolkit, please follow the steps below:

• Send an email to support@aiofficetoolkit.com
• Use the subject line: "Data Deletion Request"
• Include your registered phone number or email address

Once we receive your request:

• We will verify your identity
• Your data will be deleted from our system within 7 business days
• You will receive confirmation once the deletion is completed

If you have any questions, you can contact us at support@aiofficetoolkit.com.

16. Microsoft Clarity

We partner with Microsoft Clarity and Microsoft Advertising to capture how you use and interact with our website through behavioral metrics, heatmaps, and session replay to improve and market our products/services. Website usage data is captured using first and third-party cookies and other tracking technologies to determine the popularity of products/services and online activity. Additionally, we use this information for site optimization, fraud/security purposes, and advertising. For more information about how Microsoft collects and uses your data, visit the Microsoft Privacy Statement.

17. Do We Make Updates to This Notice?

In Short: Yes, we will update this notice as necessary to stay compliant with relevant laws.

We may update this Privacy Notice from time to time. The updated version will be indicated by an updated "Revised" date at the top of this Privacy Notice. If we make material changes to this Privacy Notice, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this Privacy Notice frequently to be informed of how we are protecting your information.

18. How Can You Contact Us About This Notice?

If you have questions or comments about this notice, you may email us at support@aiofficetoolkit.com or contact us by post at:

ITsGuru LLC DBA AI Office Toolkit
1400 Broadfield Blvd
Houston, TX 77084
United States

19. How Can You Review, Update, or Delete the Data We Collect From You?

Based on the applicable laws of your country or state of residence in the US, you may have the right to request access to the personal information we collect from you, details about how we have processed it, correct inaccuracies, or delete your personal information. You may also have the right to withdraw your consent to our processing of your personal information. These rights may be limited in some circumstances by applicable law. To request to review, update, or delete your personal information, please visit: https://aiofficetoolkit.com/contact-us/.